PAIA MANUAL
MANUAL IN TERMS OF SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT, 2 OF 2000 (PAIA), AS AMENDED BY THE PROTECTION OF PERSONAL INFORMATION ACT, 4 OF 2013 (POPIA)
Content
Deon de Beer and Associates Inc
Registration number: 2018/065425/21
Principal place of business: Willow Wood Office Park, 220 3rd Ave, Broadacres, Johannesburg, 2021
Website: www.ddba.co.za
Effective date of this Manual: 20260106
Last updated: 20260106
Purpose of this Manual
This Manual is published to assist requesters in understanding what records the firm holds and how to request access for the exercise or protection of rights, and to set out our POPIA processing information.
Definitions & Interpretation
Include definitions from PAIA and POPIA as per the Information Regulator template.
Key Contact Details
Information Officer: Deon de Beer
Tel: 011 065 9284
Email: deon@ddba.co.za
Deputy Information Officer(s): n/a
The PAIA Section 10 Guide
Available from the Information Regulator at https://inforegulator.org.za
Records Automatically Available
The firm does NOT publish any records automatically.
Records Held in Accordance with Other Legislation
Companies Act, Legal Practice Act, FICA, POPIA, ECTA.
Subjects & Categories of Records Held
Corporate, Finance, HR, Information Security, Marketing, Client/Matter Records, POPIA Processing Records.
How to Request Access to a Record
Submit Form 2 to the Information Officer, pay prescribed fees, comply with PAIA requirements.
POPIA: Processing of Personal Information
Purposes, categories of data subjects, recipients, transborder flows, security measures, data subject rights. Cross-border data flows occur via secure cloud services and international counsel collaboration, subject to Section 72 POPIA safeguards.
Availability of this Manual
Available on our website, at our offices, and to the Information Regulator.
Updating of this Manual
Reviewed and updated regularly.
PAIA Annual Reporting
Submission of annual PAIA report via the Information Regulator eServices portal.
Annexures
Form 2
Annexures
Form 2
Annexure A: Form 2 – Request for Access to Record (Private Body)
FORM 2
REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY
(Section 53(1) of the Promotion of Access to Information Act, 2000)
A. Particulars of Private Body
Information Officer: [Insert Name]
Address: [Insert Address]
Email: [Insert Email]
B. Particulars of Person Requesting Access
Full Name: __________________________
Identity Number: _____________________
Postal Address: ______________________
Telephone: __________________________
Email: ______________________________
Capacity (if acting on behalf of another person): __________________________
C. Particulars of Record
Description of Record: ________________________________________________
Reference Number (if known): __________________________________________
Any additional information to assist in locating the record: ________________
D. Form of Access
Printed copy / Electronic copy / Inspection / Other (specify): _____________
E. Right Exercised or Protected
State the right to be exercised or protected: _____________________________
Explain why the record is required: _____________________________________
F. Notice of Decision
Preferred manner of notification: Email / Post / Other: _________________
Signed: __________________________ Date: __________________________
Annexure B: Prescribed PAIA Fee Schedule
Refer to the Information Regulator’s website for the latest fee schedule applicable to PAIA requests.